Placing Orders

When you are ready to request an order, please use the service order request form below to submit the order to your EF. Once your educational facilitator approves the order, they will submit the request to the Community Providers department for final approval before ordering.

Before placing a service order, please review the Community Provider’s website for class and schedule information. Be sure to confirm the class/course price and dates as you will need this information to submit your order. You may also need to contact the service providers to sign up for the service (class/lesson/tutoring, etc). When ready, please submit the order to your EF using the Service Order Request Form.

Any issues, concerns, or questions regarding your orders should be addressed through your educational facilitator.

As you research and place orders, please keep in mind the following:

As a public charter school, learners must not be required to pay facility and/or registration fees in order to access a Community Providers class. Any required fees (registration fees) must be paid by school purchase order. This also includes if an outside/third party charges any kind of fee to access the class. Learners must be given the option to use school instructional funds to pay for costs associated with accessing the class (i.e. registration fee, course fee, materials fee). The school will only honor POs for education-related expenses and will not pay for non-education-related expenses such as clothing, costumes, competition fees, non-safety equipment, etc.

• The EF/iLEAD has final determination on the use of instructional funds.
• There is a $300 cap per Community Providers per month for services.
• Families must be in compliance with the terms of the master agreement in order to access enrichment funds.

• Confirming all services requested do not contain faith-based (religious) content.
• Confirming order requests do not contain any fees for testing or assessment.
• Submitting orders PRIOR to attending courses/lessons (iLEAD cannot pay for courses/lessons attended before a PO has been approved and generated).
• Paying any Community Providers fees NOT pre-approved by iLEAD.
• Paying any Community Providers fees that exceed amounts on order forms and purchase orders.
• Paying any fees (depending on withdrawal date – prorated) after your learner withdraws from iLEAD.
• Paying any fees if you choose to withdraw early from a class and the Community Providers still requires payment for the remainder of the class. Classes attended by the learner up to the withdrawal date will be prorated and paid by iLEAD.
• Confirming monthly Community Providers prices for your learner (we recommend you request WRITTEN price quotes from all Community Providers).
• Confirming cost and dates of courses when you receive the confirmation email of the order placed by your EF.
• Contacting your EF if you do not receive an Order Agreement within 3 days of submitting your order request.
• Confirming the Community Providers has received an approved PO in their iLEAD Community Providers account before attending lessons.

• Collaborate with your EF regarding the use of instructional funds to support your child’s Individualized Learning Plan (ILP). All services ordered with instructional funds must be part of the individualized learning plan. Your EF will approve or deny orders based on the ILP.
• Use instructional funds for basic/standard/economy-grade services to be used during the current school year.
• Communicate with your EF regarding any questions, issues or concerns regarding a Community Providers.
• Allow communication between the Community Providers and your EF regarding the learner’s progress in the course as it pertains to their ILP.
• Follow the regularly updated health guidelines regarding material order deliveries and/or in-person or virtual services due to COVID-19.
• Follow the regularly updated COVID-19 guidelines from the state, county, AND school with regards to social distancing, face coverings, wellness checks, and contact tracing if/when utilizing an IN-PERSON Community Providers.

Service Order Request Form

If taking an art class, basic and specific art supplies can be ordered from Blick Art Supplies. Musical instruments for music classes paid by iLEAD can be rented from Mel Booker or Burbank Music Academy. All materials ordered are the property of iLEAD Hybrid Acton Studio. If a learner withdraws at any time, materials will need to be immediately returned to the educational facilitator.

These orders, combined with the services, should not exceed the instructional funds allotted to that learner. Because taxes and shipping fluctuate, please place material orders prior to placing service orders.

1. Instrument RentalsBasic, economy-grade musical instruments may be rented by either Mel Booker or Burbank Music Academy for the music course that is being paid for by iLEAD. Where applicable, families should also ensure an instrument case or bag is included with the rental. Instruments must be returned in the same condition as they were rented. The parent/guardian is responsible for any damages beyond normal wear and tear.
2. Art SuppliesArt supplies can only be ordered through Blick. When requesting materials/products/items, the parent/guardian must submit their request using the Material Order Request form on the Hub. Before ordering, please note the following:

• All materials ordered are the property of iLEAD Hybrid Acton Studio, and if a learner withdraws at any time, the materials will need to be returned to the educational facilitator within 5 days of the withdrawal date.
• Parents/guardians should not contact the Material Providers directly. Any issues/concerns/questions regarding orders should be addressed through the Educational Facilitator (EF).
• There will be no returns, refunds, or cancellations.
• Parents/guardians will need to note the Community Providers name, item number, item title/description, item url, and cost. Incorrect/unwanted materials requested by the parent/guardian and ordered by the EF are non-returnable. If an item requested is not available or back-ordered, it will be canceled and the EF can try to order again at a later time (if requested by the parent/guardian).
• Please factor approximately 20-25% in additional costs due to shipping, taxes and/or handling fees required by the Community Providers for purchase orders. To complete the request, enter the exact item amount and the additional costs will automatically be calculated after you submit the request.
• Please note that due to fluctuating costs for shipping, a funding reserve of $15 is required on all orders.
• The table below shows acceptable and unacceptable art supply purchases.

Materials Order Request Form